General Administration Department

The General Administration Department is an important department in the Zilla Parishad. The work of scrutinizing and submitting administrative proposals from all departments of the Zilla Parishad that require the approval of the Chief Executive Officer is done through this department.

Tri-tier Panchayat Raj system

Number of Zilla Parishad members – 75 Number of Panchayat Samiti – 13 Number of Panchayat Samiti members – 150 Total number of Gram Panchayats in the district – 1407

Appointment procedure

In accordance with the order of the Supreme Court, the government has instructed that detailed advertisements for the posts of Zilla Parishad in Class – 3 and Class- 4 cadre should be published in newspapers and weekly newspapers and applications should be invited. Similarly, the names of candidates are also invited from the Service Scheme Office and the Tribal Development Office. Generally, the age limit is minimum 18 years and maximum 38 years and 43 years for backward classes. Also, the age limit is 45 years for Gram Panchayat employees and 40 years for compassionate reasons. The qualified candidates are given a written test of 200 marks with objective questions. In this, the candidates who have passed with more than 45% marks are selected according to the number of vacant posts. For the selection of posts in Class- 3 cadre, there is a selection committee at the district level under the chairmanship of the District Collector. The Chief Executive Officer is a member and the Account Head is the Member Secretary. Also, District Special Social Welfare Officer , Service Scheme Officer , District Women and Child Welfare Officer , Tribal Development Officer , Ghodegaon District Pune , if there is a post for ex-servicemen, District Soldier Welfare Officer is selected. In the case of backward class candidates in the selection list, appointment is made on the condition of obtaining the caste validity certificate from the Caste Certificate Verification Committee within 6 months from the date of appointment. Also, if there is a sportsperson, after receiving the validity certificate from the Sports and Youth Directorate of the Government , if there is a disabled person, appointment is made after receiving the validity certificate from the Medical Board. The Chief Executive Officer has the authority to recruit for the posts in Class- 4 cadre and the government has formed a selection committee under his chairmanship. In it, Deputy Chief Executive Officer (SEO) is the Member Secretary and District Special Social Welfare Officer, Service Scheme Officer, District Women and Child Welfare Officer, Tribal Development Officer Ghodegaon District Pune, if there is a post for ex-servicemen, District Soldier Welfare Officer is selected. While filling up the vacant posts in the categories of Scheduled Castes, Scheduled Tribes, Insurance, Imao and Open, 30 percent women, 15 percent ex-servicemen, 5 percent project-earthquake victims, 5 percent sportsmen , 5 percent disabled, 3 percent parallel reservation is also considered. Only the appointments of the children of independent soldiers on compassionate grounds are made through direct application. These candidates do not have to go through the examination process. Also, 10 percent from the Gram Panchayat employeespercent of employees are directly appointed.

Promotion

The following points are taken into consideration while giving promotion to junior employees working with Zilla Parishad to senior posts where there is a promotion post. As per Recruitment Rules 1967 , on the basis of seniority , merit , satisfactory remarks in the proposal of the previous 5 years confidential report , seniority by service is required , should not have been convicted during the reporting period , caste validity certificate in case of backward classes

Account-wise inquiry

While the employees are working, if serious incidents like irregularities, malpractice or embezzlement are committed by them in the work entrusted to them, then it should not be repeated and prevention should be put in place and it is necessary to verify the truth and determine the responsibility . For this, the government has provided the M.G.P. District Service (Conduct) Rules 1967 and (Discipline and Appeal) Rules 1964 for the employees of Zilla Parishad Class- 3 and 4. In order to give punishment according to the seriousness of the crime found by the employees, the types of punishment are mentioned in clauses 1 to 8 below rule 4. Among them, punishment No. 1 to 3 and 8 are mild punishments and No. 4 to 7 are major punishments. While giving mild punishment, it is mandatory to give a reasonable opportunity to the employee to explain. While imposing a major punishment, there is a provision under Rule 6 (2) to issue a show cause notice to the employee along with a list of charges , a list of evidence on the basis of which the charges are made and annexures 1 to 4 of the witnesses. There is a provision to investigate the charges account-wise as many as the charges have been denied (clearly) by the employee. An inquiry officer is appointed as per Rule 6 (3) to investigate the cases . For this, a retired gazetted officer of class 2 at the district level and a six. Commissioner (Inquiry) at the divisional level are appointed according to the number of cases. The appointed inquiry officer follows the procedure prescribed in the rule and sends the inquiry report to the Zilla Parishad. After the inquiry report is received, if the charges are proven, then consent is given. And where the charges are not proved, the appointing officer records his opinion as to how the charges are proved as per rule 6 (10) (1) ( a) ( b) and proposes punishment considering the seriousness of the charges. After this, a copy of the inquiry report showing the final reasons why the punishment should not be imposed is sent along with the dissenting opinion. If the employee submits an explanation based on the documents submitted before the inquiry within the prescribed time and it is acceptable, then after considering it, a decision is made whether the punishment should be lenient or strict and a punishment order is issued. There is a provision to appeal against the order of the Chief Executive Officer to the Divisional Commissioner and against the decision of the Divisional Commissioner to the Government within 90 days on the punishment orders.

District transfer

The following are the reasons why district transfer is done once in the entire service from one Zilla Parishad to another Zilla Parishad to a government office to an education board to a municipal council. • The minimum service condition is relaxed for husband-wife unification. • For transfer of widowed and retired ex-servicemen, district transfer can be considered after completing at least 3 years of service. • For other employees, there is a condition of at least 10 years of service. • For district transfer, each Zilla Parishad has laid down terms and conditions for district transfer by mutual consent. It is necessary to fulfill them. • The vacant post in the caste category of the employee must be vacant with the concerned Zilla Parishad.

Periodic transfers

As per the instructions of the government, periodic transfers are done once a year, generally in the months of April to May. The guidelines for this are as follows. 10 percent of the transferable employees can be transferred. Transferable employees are employees whose service in the same headquarters has been more than 10 years. Requested transfers include personal reasons of the employee, spouse, convenience, acceptance of transfer. While transferring an employee, he cannot be reassigned to the place where he has worked previously. As per the new order of the government, there is a provision for transferring employees who have been working in the same place for 10 years.

Registration Branch

All government references coming to the Zilla Parishad i.e. Hon. Chief Executive Officer , references from Divisional Commissioners , references from other government semi-government offices, Hon. People’s Commissioner , representatives , ministers , MPs , MLAs etc. and all correspondence received from the general public are accepted and collected by this branch. Those references are submitted to the Chief Executive Officer for review through the Deputy Chief Executive Officer (DCO). After coming from the Chief Executive Officer and the Additional Chief Executive Officer, after coming back to the Registration Branch, it is classified according to the account head and sent to the respective account heads. Also, references to be sent to various government and semi-government offices from the General Administration Department , Gram Panchayat Department Chief Executive Officer and Hon. Chairman Zilla Parishad Pune are sent through the Registration Branch.

Coordination meeting

Under the chairmanship of the Chief Executive Officer, a coordination meeting is organized every month in the Pune Zilla Parishad hall for all the department heads , group development officers , group education officers , child development project officers , and deputy engineers (construction and rural water supply) of the Pune Zilla Parishad. In this meeting, various plan development works being implemented through the Zilla Parishad are reviewed and guidance is given. Also, matters related to management are reviewed and guidance is given. Guidance is given for planning and development works. Also, coordination is maintained between the department and the taluka. Strict vigilance is taken to ensure that the quality of the work is maintained. Also, efforts are made to resolve the problems arising while implementing the plan and development works by discussing the problems and making efforts to solve the problems and to ensure smooth administration. Coordination meetings are planned through the General Administration Department. Circulars of the meeting are issued , information notes are prepared for the meeting , the issues of the proceedings of the meeting are informed to all concerned , the action reports on the issues of the proceedings are compiled, etc. The work is done through this department. During the visit of Hon’ble public representatives and senior officers to the district, information is received from all the departments of the Zilla Parishad, the information is consolidated and a report of the information is prepared through this department.